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Executive Coordinator

Company: Salk Institute for Biological Studies
Date Posted: April 12, 2017

 

Job #: F522
Laboratory/Department: Development
The Development department has primary responsibility to implement and execute strategies to meet Salk's specific fundraising needs through local, national and international philanthropic efforts.
Position Description:
Provides executive administrative support to the office of the VP, External Relations (VPER). This includes stewardship management, event and meeting management, complex calendaring, arranging travel, processing and tracking expenses, preparing reports for high-end donors, gathering materials and information for meetings, and answering/screening the VP’s phone calls. Drafts, proofreads, and edits correspondence, briefings and reports for Board of Trustees (BOT), senior faculty and administrators. Interacts with all levels of the organization, including executive administration and senior faculty, trustees, major donors and prospects, and community contacts and organizations. Acts as liaison to the President's office for Development office scheduling and planning issues. Independently manages all aspects of unique assigned events and special projects. Exercises high level of finesse and discretion when communicating with internal and community contacts and when dealing with confidential, sensitive information. Demonstrates a high degree of tact, diplomacy, judgment and political sensitivity in all communications.
Education:
A bachelor's degree or equivalent combination of education and related experience is required.
Experience:
Required:
• Five plus (5+) years of increasingly responsible senior level administrative support to one or more individuals.
• Prior experience in writing/editing general correspondence and miscellaneous documents.
• Prior experience managing events from inception to close.
Preferred:
• Prior experience working in a Development/Fund raising environment.
• Prior experience managing special projects for high level administrator.
Special Requirements:
• Must be willing to work in an animal-related research environment.
• Ability to work a flexible schedule, as needed. Some overtime and weekend work may be required.
• Demonstrated ability to maintain absolute confidentiality and discretion in all matters that pertain to the Office of the Vice President, External Relations.
• Successful completion of the Institute’s background investigation.
Physical Requirements:
This position requires constant seeing, adjusting focus, keying, talking, hearing, handling, reading, writing, and working inside.

 

 

Please Apply at: http://www.salk.edu/about/careers/