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Administrative Coordinator - Foundation Relations

Company: Salk Institute for Biological Studies
Date Posted: November 9, 2016

Job #: F372

Laboratory/Department: Development

The Development department has primary responsibility to implement and execute strategies to meet Salk's specific fundraising needs through local, national and international philanthropic efforts.

Position Description:

Foundations Relations Coordinator (FRC) assists in the administration of foundation proposals assigned to the Executive Director Foundation Relations EDFR, the Director, Foundation Relations (DFR), and the Assistant Director, Foundation Relations (ADFR). Ensures compliance with grant requirements determined by each respective foundation. Gathers research and financial reports from Scientists, Research Accounting, and Grants to assist in the preparation of proposals and annual reports. Writes cover letters, stewardship and thank you letters. Manages special projects and handles logistics for events, such as the annual Foundation Tax Seminar. Works with venue staff and internal/external vendors, arranging travel and transportation, processing and tracking event expenses, and interacting with foundation executives. Manages calendar for Foundation Relations team. Acts as a departmental liaison to outside entities, including foundation directors, donors, and community leaders.


  • High School Diploma. Bachelor's Degree preferred.



  • 2+ years of relevant administrative work experience.
  • Proven experience in writing/editing general correspondence and miscellaneous documents.
  • Demonstrated experience with complex and executive level calendaring.
  • Experience with basic budget reconciliation and preparing financial and expense reports.
  • Demonstrated experience operating office equipment proficiently, including copiers, scanners, and FAX machines.
  • Experience working with Microsoft Word, Excel, Outlook, and PowerPoint.
  • Ability to research information on the internet.


  • Prior experience in a larger (500+) non-profit organization. Prior experience writing/editing grant proposal submission or equivalent writing projects.

Special Requirements:

  • Must be willing to work in an animal-related research environment.
  • Will require occasional evenings and weekends to assist with events.
  • Satisfactory completion of the Institute's background investigation.
  • Must be willing to sign an employee confidentiality agreement.

Physical Requirements:

This position requires constant seeing, adjusting focus, touching/feeling, talking, hearing, handling, reading, reasoning, communicating, and working inside. 

Please apply at: